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Board of Directors

 

The Tecumseh Chamber of Commerce Board of Directors consists of 9 board members and 1 past President. Additional information can be found in the ByLaws by clicking here. Below you will find an outline of the Board of Directors duties and role.

 

Term of Service:

All directors must serve a three term except any director serving as President at the end of his/her third year shall be eligible for 1 additional year. The beginning date of term is January 1; however, your seat is declared after election results are confirmed by the Election Committee.

 

Attendance Requirements:

Meetings are typically held the 2nd Wednesday of the month at noon at the Tecumseh City Hall Council Chambers (traffic court room) unless otherwise announced. The board of directors are required to meet at minimum 10 months per year. Absence from 3 or more meetings in any twelve month period could be considered a resignation by majority vote of the board. The board may consider illness and mitigating circumstances in favor of the absence.

 

Overall Responsibility:

The Board of Directors as a whole (10 directors) serves as the policy body of the Tecumseh Chamber of Commerce. They as a group are responsible for approving an annual business plan and budget. The Board reviews all financial reports and has a fiduciary responsibility to the organization. The group of directors work together in a selfless manner with good intention for the community and the organization.

Duties:

  1. Review and update (as necessary) the chamber's mission, vision, and goals.
  2. Be familiar with the chamber's Bylaws.
  3. Assist in the planning process of a business plan which may include an annual board retreat or strategic planning session outside monthly meeting scheduled times.
  4. Individual board members may serve on committees or task forces and may be eligible to chair the different task force groups and committees as appointed by the chairman and approved by the board.
  5. The board shall help determine if new programs should be undertaken as the chamber year progresses. They will review existing programs and goals and decide if they are being satisfactorily accomplished in alignment with the chamber's mission, vision, and goals.
  6. The board will review and participate in discussions with organization officers to assess and continue increasing operating revenues of the organization to assure a balanced budget.
  7. The board shall recommend committees to refine details of chamber programs and keep their meetings concise and strict to the agenda.
  8. Individual board members have no authority to commit the chamber to any action or policy as a single individual without the majority vote of the board.
  9. Report any conflicts of interest annually to the board and the Executive Director and abstain from voting on conflicting matters.

 

Qualifications:

The board of directors is the policy making body of the Tecumseh Chamber of Commerce. Board members represent the business and professional leadership of the community. In addition to genuine unselfish interest in the chamber, a member should possess:

  1. The willingness to take a leadership role in developing the resources of the chamber through both time and financial support of the chamber programs and initiatives.
  2. Ability to work constructively with staff, committees, and with other board members.
  3. Background that provides sound judgement in considering problems and policies.
  4. Courage and willingness to help formulate chamber opinion on community problems, even if controversial. 
  5. Respect of associates, which will give leadership and inspire others to respond.

 

 In addition, a Director should:

  1. Make every effort to be fully informed on objectives and policies of the chamber. 
  2. Prepare to assume responsibility for making decisions for the organization.
  3. Recognize that their authority is limited to one vote and that he/she must abide by the majority vote and decision of the full board.

 

Liability: 

Each board member and officer of the chamber has a special liability concern because other members of the chamber are relying on you to look out for their best interest. Much of this liability will involve keeping a close eye on the finances on behalf of your members. This is known as your fiduciary duty. Breach of fiduciary duty would consist of disregard of the organization's Bylaws or the laws of Oklahoma, abuse of your position, or making a serious error in judgement (legally defined as failure to do what a reasonable person would do in a similar situation.) 

The chamber carries directors and officers' liability coverage, but doesn't exclude you from being liable for gross negligence. 

 

Relation to the Public:

Each member of the board is a representative of the organization and all of the membership officially. Each member of the board is an unofficial representative of the entire public. Board members should be always ready to defend the chamber against criticism, or where the criticism may be justified, take steps to remedy the situation by bringing it to the attention of the board for action.

 

Relation to Staff:

While the board is the legislative and judicial arm of the chamber, the administration of the policy is delegated to the chamber staff. The chamber board of directors employ an Executive Director whom they hold responsible for carrying out the chamber's program of work. The board governs and the staff manages operations. They must work together to accomplish the goals and mission of the chamber. Individual board members and staff should have a partnership relationship. There should be a high level of respect for each other's responsibilities and roles. The Executive Director answers to the board body as a whole or any committee approved by the board and given authority. The Executive Director can listen and take advice from individual board members and could even seek council with individual board members, but an individual board member should never be considered the Executive's "boss" without a quorum of other board members present. Any conflict or concern with the Executive Director should be reported to the board President, and action should be taken by board quorum.

 

Relation to the Board:

With respect to his/her relationship to other board member, each director is a partner in the important work of seeking to improve the commercial, economic and civic life of the community through the activities of the chamber.